OUR COMMITMENT TO PRIVACY
IMI Data Search, Inc. is committed to safeguarding the privacy of the data we receive and process. This notice explains our online information practices. To print a copy of this Privacy Policy, click the "file" drop-down in the browser and select "print."
Applicability of Our Privacy Policy
This Privacy Policy covers the information practices of IMI Data Search, Inc. and sets forth our privacy provisions relating to information submitted by our clients and their applicants and employees. This Policy also applies to other data that we collect from third parties and other sources in connection with our screening services. All data shall be collected, stored and used in compliance with applicable law, which may include the federal Fair Credit Reporting Act (“FCRA”); the European Union Data Protection Directive; and other national laws and state background screening and privacy laws.
By using our website, you consent to the collection and use of the information you provide according to this Privacy Policy. This Privacy Policy does not address any information or data we collect through traditional means (e.g., via telephone, fax or customer information forms, etc.).
By using our website, you consent to the collection and use of the information you provide according to this Privacy Policy. This Privacy Policy does not address any information or data we collect through traditional means (e.g., via telephone, fax or customer information forms, etc.).
The Information We Collect and How We Use It
We provide employment screening services only to businesses with a permissible purpose in accordance with the FCRA. We release information via telephone, fax, mail and electronically, only to the individual(s) or business(s) that originally requested the service. For example, if you are the subject of a background check, or if a business customer requests that you verify your identity with us, we may collect some identifying information about you to provide the services to our business customers. We do not sell or provide the personal information collected and maintained in our databases to an outside entity for any purpose. Similarly, we do not compile mailing lists consisting of subjects of our screening reports for any purpose not related to a permissible use.
Collection When We Provide Services To Our Business Customers
For example, if you are the subject of a background check, or if a business client/customer requests that you verify your identity with us, we may collect some identifying information about you to provide the services to our business clients/customers.
Collection From Third Party Sources
If you authorize one of our business customers/clients to run a background check on you, we will collect public records and other
information from reliable third-party sources to assemble the report. We may also verify your information against authoritative government databases or information providers.
Collection When You Visit Our Website
IMI Data Search, Inc. uses cookies to collect various types of information about your activity and computer while you use the website.
We use several forms on this website and other methods to collect personally identifiable information and other information about the users of this website (“you” or “user”). The types of information we collect when you access the website may include, without limitation, the following:
However, IMI Data Search, Inc. is required to and does comply with all applicable laws and regulations, some of which limit the collection, storage, use and dissemination of information. Some of the information we collect via the website is gathered and maintained through the use of “cookies.” A “cookie” is a small file that is saved on your computer where we maintain the “state” of your current visit to our website. We generally do not store any personal information in these cookies. Some of these cookies are created as “temporary” files that your browser should delete when the browser window is closed, while other cookies are stored for longer and indefinite periods of time (“persistent cookies”). For more information about our use of cookies, please review our Cookie Policy
Collection When We Provide Services To Our Business Customers
For example, if you are the subject of a background check, or if a business client/customer requests that you verify your identity with us, we may collect some identifying information about you to provide the services to our business clients/customers.
- Authorizing a Background Check: When you authorize one of our business clients/customers to run a background check on you, we ask for your legal name, date of birth and other identifying details such as your Social Security Number, residential address, past employment or education history (depending on the type of background check requested). If the background check is authorized electronically, we also collection your email address and/or phone number.
- Verifying your identity: We may collect personal information from you so that we can confirm that you are who you say you are. This personal information could include your legal name, address, phone number, email address, Social Security Number, or a government-issued photo ID document.
Collection From Third Party Sources
If you authorize one of our business customers/clients to run a background check on you, we will collect public records and other
information from reliable third-party sources to assemble the report. We may also verify your information against authoritative government databases or information providers.
Collection When You Visit Our Website
IMI Data Search, Inc. uses cookies to collect various types of information about your activity and computer while you use the website.
We use several forms on this website and other methods to collect personally identifiable information and other information about the users of this website (“you” or “user”). The types of information we collect when you access the website may include, without limitation, the following:
- Your name and the name of your company
- Your electronic mail (“email”) address
- A contact address
- Your phone and fax numbers
- Any other information that you provide in a form on the website
However, IMI Data Search, Inc. is required to and does comply with all applicable laws and regulations, some of which limit the collection, storage, use and dissemination of information. Some of the information we collect via the website is gathered and maintained through the use of “cookies.” A “cookie” is a small file that is saved on your computer where we maintain the “state” of your current visit to our website. We generally do not store any personal information in these cookies. Some of these cookies are created as “temporary” files that your browser should delete when the browser window is closed, while other cookies are stored for longer and indefinite periods of time (“persistent cookies”). For more information about our use of cookies, please review our Cookie Policy
WHEN WE SHRAE YOUR INFORMATION
With Our Service Providers: We work with trusted third party service providers for such services as retrieving public records, payments processing, and communicating with our current customers and prospects. We share the minimum amount of information necessary to provide or improve our services. If you are a consumer, your information may be shared for the business purpose of retrieving public records and compiling a consumer report about you in accordance with the Fair Credit Reporting Act. If you are a business client/customer or prospect, we may share your information for additional business purposes, including but not limited to processing your payment, facilitating communication with you, and improving our services. Any third-party service provider we use is required to secure your information and may only use it to provide or improve the services described in this privacy policy.
With Our Service Providers: We work with trusted third party service providers for such services as retrieving public records, payments processing, and communicating with our current customers and prospects. We share the minimum amount of information necessary to provide or improve our services. If you are a consumer, your information may be shared for the business purpose of retrieving public records and compiling a consumer report about you in accordance with the Fair Credit Reporting Act. If you are a business client/customer or prospect, we may share your information for additional business purposes, including but not limited to processing your payment, facilitating communication with you, and improving our services. Any third-party service provider we use is required to secure your information and may only use it to provide or improve the services described in this privacy policy.
Our Commitment to Data Security
To prevent unauthorized access to your personally identifiable information, maintain data accuracy and ensure the correct use of such information, we have put in place appropriate physical, electronic and managerial procedures to safeguard and secure the information we collect. We urge you to take adequate precautions to protect your personal data. We maintain reasonable, industry-standard security procedures and practices to protect your personal information. IMI Data Search, Inc. does not collect information from children under the age of 18, and does not share your information with third parties for their own marketing purposes.
All information is stored on secure servers in the United States. We maintain reasonable, industry-standard security procedures and practices to protect your information. Here are a few other steps we take to protect your information: We have technical measures implemented to prevent unauthorized access, and keep security patches and software updated. Employee access to your information is restricted and audited, and sensitive personal information is stored in encrypted form.
CALIFORNIA'S 'DO NOT TRACK' LAW
While you may manage cookie preferences using your browser settings, this website does not currently respond to browser settings such as Do Not Track.
PERSONAL INFORMATION DISCLOSURE: UNITED STATES OR OVERSEAS
When IMI Data Search, Inc. acts as an Investigative Consumer Reporting Agency under California state law, personal information collected from you may be transferred outside of the United States as follows:
CALIFORNIA INFORMATION-SHARING DISCLOSURE
We do not share your personal information with third parties for direct marketing.
CALIFORNIA CONSUMER PRIVACY ACT
California residents, as defined in the California Code of Regulations, have certain rights under the California Consumer Privacy Act (CCPA). The vast majority of personal information collected and stored by IMI Data Search, Inc. is exempt from the CCPA under Section 1798.145(d) (Fair Credit Reporting Act exemption) or under Section 1798.145(l)(1) (which exempts personal information collected in the context of a business to business transaction). IMI Data Search, Inc. does not and will not “sell” personal information as this term is defined by the CCPA.
YOUR RIGHTS UNDER THE CALIFORNIA CONSUMER PRIVACY ACT
You have the right to request that we disclose the categories and specific pieces of personal information that we have collected about you, where we are acting as a business as defined by the CCPA and where the data collected is not otherwise exempt.
You have the right to request that we delete any personal information about you that we have collected, where we are acting as a business as defined by the CCPA and where the data collected is not otherwise exempt.
Please note that the right to delete under the CCPA is subject to a number of exceptions including where retention of the information is necessary to do the following: Protect user security; Fix technical issues; Protect free speech rights; Comply with applicable law or legal obligation or use the information for internal purposes compatible with the context in which is was provided.
You have the right to request that we disclose the following: The category of personal information we have collected about you. The categories of sources from which the personal information is collected, the business purpose for collecting personal information, the categories of third parties with whom we share personal information, the categories of third parties with whom we share personal information, the specific pieces of personal information we have collected about you, the categories of personal information that we have disclosed about you for a business purpose;
The categories of personal information that we have sold about you and the categories of third parties to whom the personal information was sold. While you may nonetheless request this information, please note that IMI Data Search, Inc. does NOT “sell” personal information as this term is defined by the CCPA.
All information is stored on secure servers in the United States. We maintain reasonable, industry-standard security procedures and practices to protect your information. Here are a few other steps we take to protect your information: We have technical measures implemented to prevent unauthorized access, and keep security patches and software updated. Employee access to your information is restricted and audited, and sensitive personal information is stored in encrypted form.
CALIFORNIA'S 'DO NOT TRACK' LAW
While you may manage cookie preferences using your browser settings, this website does not currently respond to browser settings such as Do Not Track.
PERSONAL INFORMATION DISCLOSURE: UNITED STATES OR OVERSEAS
When IMI Data Search, Inc. acts as an Investigative Consumer Reporting Agency under California state law, personal information collected from you may be transferred outside of the United States as follows:
- To third parties from which we must collect or verify personal information to provide services to our business customers. For example, if a business customer runs an international background check on you, your personal information may be transferred outside of the United States to the organization in that country that provides information for your background check.
- To service providers that help provide the services outside of the United States, where a business customer has requested such services. For example, if a business customer requests employment verification on you in another country, your personal information may be transferred to a service provider with expertise in performing such verifications in that specific country.
- To affiliates, service providers, and contractors from time to time to help provide the services.
CALIFORNIA INFORMATION-SHARING DISCLOSURE
We do not share your personal information with third parties for direct marketing.
CALIFORNIA CONSUMER PRIVACY ACT
California residents, as defined in the California Code of Regulations, have certain rights under the California Consumer Privacy Act (CCPA). The vast majority of personal information collected and stored by IMI Data Search, Inc. is exempt from the CCPA under Section 1798.145(d) (Fair Credit Reporting Act exemption) or under Section 1798.145(l)(1) (which exempts personal information collected in the context of a business to business transaction). IMI Data Search, Inc. does not and will not “sell” personal information as this term is defined by the CCPA.
YOUR RIGHTS UNDER THE CALIFORNIA CONSUMER PRIVACY ACT
You have the right to request that we disclose the categories and specific pieces of personal information that we have collected about you, where we are acting as a business as defined by the CCPA and where the data collected is not otherwise exempt.
You have the right to request that we delete any personal information about you that we have collected, where we are acting as a business as defined by the CCPA and where the data collected is not otherwise exempt.
Please note that the right to delete under the CCPA is subject to a number of exceptions including where retention of the information is necessary to do the following: Protect user security; Fix technical issues; Protect free speech rights; Comply with applicable law or legal obligation or use the information for internal purposes compatible with the context in which is was provided.
You have the right to request that we disclose the following: The category of personal information we have collected about you. The categories of sources from which the personal information is collected, the business purpose for collecting personal information, the categories of third parties with whom we share personal information, the categories of third parties with whom we share personal information, the specific pieces of personal information we have collected about you, the categories of personal information that we have disclosed about you for a business purpose;
The categories of personal information that we have sold about you and the categories of third parties to whom the personal information was sold. While you may nonetheless request this information, please note that IMI Data Search, Inc. does NOT “sell” personal information as this term is defined by the CCPA.
Changes to our Privacy Policy
We reserve the right to revise this Privacy Policy from time to time in our discretion. If we modify this Privacy Policy, we will post the revised Privacy Policy, which will take effect immediately upon posting, and we may attempt to notify you of such change through your email address registered with us. It is your responsibility to periodically review this Privacy Policy.
Notice
Our background screening services include collection of information on individuals for employment-related purposes. Our clients provide us with your personal information in connection with our preparing a background screening report for them. Personal information gathered may include your history of employment and other credentials related to your prospective employment. In addition to the data that is submitted to us by our clients, we may collect data from third parties as needed to process academic, residential, achievement, job performance, attendance, litigation, personal history, credit reports, driving records, criminal history records and other lawful checks. Prior employers and/or references may be contacted, and the report may include information obtained through personal interviews regarding the applicant’s character and general reputation. We may provide all such information to our client (your current or prospective employer) in one or more reports. We will use such information only for the purposes of performing employment screening and credential verification services, including verification of the accuracy of the personal information and check of your references.
Before the information we collect is provided to our clients, our clients must certify to us:
Before the information we collect is provided to our clients, our clients must certify to us:
- That they will provide disclosure to their applicants that a background investigation will be performed and that personal data may be gathered for the purpose of completing the background screening report.
- That they will receive consent from an applicant before a Background Investigation Report is requested.
- That they will not resell the background report to a third party.
Onward Transfer
The information obtained by this Site is forwarded only to an entity that has been authorized by you to receive the data or an agent of our client (client is also known as the “End-user”), operating on behalf of the End-user. The information is only provided to the employer for purpose described in the section under “Notice.” Except as described in this Privacy Policy, or required by law, we will not use or otherwise disclose any of the personally-identifying information that you provide or that we collect from third parties or other sources.
Company reserves the right to employ other companies and individuals as our subcontractors or vendors to perform functions on our behalf. All such contractors are contractually obligated to use and maintain the confidentiality of personal information in accordance with this Privacy Policy.
Company shall be liable in accordance with all applicable laws if found to have willfully violated consumer’s rights in the onward transfer of personal data to third parties.
Company reserves the right to employ other companies and individuals as our subcontractors or vendors to perform functions on our behalf. All such contractors are contractually obligated to use and maintain the confidentiality of personal information in accordance with this Privacy Policy.
Company shall be liable in accordance with all applicable laws if found to have willfully violated consumer’s rights in the onward transfer of personal data to third parties.
Security
We take all reasonable procedures to protect personal and identifiable information from loss, misuse and unauthorized access, disclosure, alteration and destruction. We have taken and will continue to take appropriate measures to assure the security of sensitive personal data. Any personal data transmitted to or from our web site is protected by a secure socket layer (SSL) key which encrypts the data transmitted over the Internet. Password protection protocols are used on all computers. Access to servers containing private information and data is strictly limited to only our authorized personnel who have been trained to protect against loss, misuse, unauthorized access, disclosure, alteration or destruction of personal data under our control. We also do everything in our power to protect user information off-line. All of our users’ information, not just the sensitive information mentioned above, is restricted in our offices. The servers that are used to store sensitive personal information are kept in a secure, state-of-the-art environment, with security measures.
Data Integrity and Purpose Limitation
Consistent with the Principles, personal information is limited to the information that is relevant for the purposes of processing. As previously mentioned, the information collected is only utilized for the purpose described above in the section on “Notice.” Personal information is not processed in a way that is incompatible with the purpose for which it has been collected or subsequently authorized by the consumer. To the extent necessary and possible, reasonable steps are taken to ensure that data and information is reliable for its intended use, accurate, complete.
Access
We provide you with access to all data collected about you in order to give you the reasonable opportunity to confirm what personal data we possesses about you, and to correct, amend or delete information that is inaccurate or incomplete. Disclosure is provided under the terms of the federal Fair Credit Reporting Act. Under all circumstances, you are entitled to a copy of your report under the terms of the FCRA. Company reserves the right to engage in reasonable efforts to confirm the identity of anyone requesting data, so that we only provide data to the consumer that is the subject of the data. For your protection, we will require proof of identity, including proper verification and confirmation that you are the individual who is entitled to request access, before providing information to you. There is no charge to you for the copy of your background.
Although we make every effort to ensure that the data we collect and store about you is as accurate as possible, we cannot guarantee that third parties are accurate in information that is transmitted and therefore we are not responsible for the data. We therefore are not responsible for the accuracy of data about you that may be supplied by any other third-party sources of information or our clients/customers.
Although we make every effort to ensure that the data we collect and store about you is as accurate as possible, we cannot guarantee that third parties are accurate in information that is transmitted and therefore we are not responsible for the data. We therefore are not responsible for the accuracy of data about you that may be supplied by any other third-party sources of information or our clients/customers.
How to Contact Us
Should you have questions or concerns about this Privacy Policy or any other matter pertaining to our privacy practices, please write, call or send us an email to the following address: legal@imidatasearch.com
Updated: March 15, 2022
